Date: 02.06.2016                                                                                      Ref. No.: RMI/HR/16581                           

 

 

Employee No.: MED0000 (0000000)

Name: Dr. Employee Name

Address: Mohalla Salarzai, P.O Rajjar, Tehsil & District Charsadda

 

Appointment Letter

 

Reference your application followed by subsequent interview. Rehman Medical Institute is pleased to appoint you as Medical Officer under Medical Services Department on the following terms and conditions.

 

Gross Salary: Rs. 00000/-PM

 

 

Effective date of Appointment: 02.06.2016

 

 

Leave Policy as per RMI rules:

Annual Leave               15 Days per year

Casual Leave                12 Days per year

Sick Leave                   15 days per year

 

 

Probation period: 3 months

 

Separation Notice Period: 1 month prior notice from either side

 

 

_______________________

 Assistant Director HR                                                                                

Date: 02.06.2016                                                                                      Ref. No.: RMI/HR/16581                           

 

Employee No.: MED0000 (00000000)

Name: Dr. Employee Name

Address: Mohalla Salarzai, P.O Rajjar, Tehsil & District Charsadda

 

 

Subject:                         Appointment as Medical Officer at RMI

 

The management of Rehman Medical Institute is pleased to appoint you as Medical Officer with effect from 02.06.2016.You are required to join on 02.06.2016 at 9:00 AM.

 

The basic terms and conditions of your employment will be as follows: -

1.   Monthly Salary:

            Basic Salary:                                        Rs.0000/-         

            House Rent Allowance:                0000/-         

            Utilities Allowance:                                   0000/-

Medical Allowance:                                  0000/-

Conveyance Allowance:                            000/-

TOTAL                                           Rs.00000 /-PM

 

2.   Probationary Period: You will be on probation /training initially for a period of 3 months from the date of joining. During the probation period, only a 12 hours notice is required for discontinuation of service on either side.

 

 

3.   Leave Entitlement: Your annual entitlement of leave will be:-

            Annual/Earned Leave                        15 Days

            Casual Leave                                   12 Days

            Sick Leave                                        15 Days

4.   Condition for Leaves: 

Following are basic condition of leave:

a)      Total accumulation of Annual/Earned and Sick leave cannot exceed more than 30 days in each case.

b)      Casual Leave will lapse at the end of the year.

c)      Not more than 3 days of Casual Leave can be availed at a time.

d)      Casual Leave cannot be availed in combination with any other leave.

e)      For the purpose of entitlement, the year will be counted from the date of joining service with RMI and leave accrued during the year of joining will be calculated on a pro rata basis to be credited on the 1st of January each year. No leave is granted during the probationary period except in case of an emergency, as defined under the rules.

 

5.      Notice Period: One month notice or one month salary in lieu of notice will be required on either side for discontinuation of employment. RMI will not be required to give notice or compensation thereof when the service of an employee is terminated for the reason of indiscipline or violation of RMI Rules.”

6.      Separation from Service:  At the time of voluntary (e.g. resignation) or involuntary           (e.g. termination) separation you will refund/return the expenses incurred on any professional training whether on or off the job. RMI also has the right to deduct/adjust such expenses against your salary or other terminal benefits due to you

 

Employee Signature: ___________________                                                                           

 

 

 

 

7.      Gratuity upon Leaving RMI Service: After completion of three years service with RMI, you will be entitled to receive gratuity at the rate of one month basic salary for each completed year of service with RMI.

 

8.      Working Hours: Your normal working hours will be as per shift from Monday to Saturday or as fixed by Institute from time to time.

 

9.      Medical Screening: You may be required to take and pass a medical examination before or during the time of your employment

 

10.  Outside Work/ Educational Programs: You will not be allowed to work anywhere else or seek any other educational programs without the written consent of Director Administration /DMS. Failure to do so shall result in immediate termination with no benefits/pay whatsoever as it would be major breach of contract.

 

11.  Training programs/Workshops: You will obtain prior written permission from the competent authority for attending any short courses, workshops seminars or symposiums etc as per prescribed service rules failing which you will be considered absent from work without prior notice and subject to disciplinary procedure under the service rules.

 

12.  Reference Check: Your employment at RMI may be subject to satisfactory Reference Check However you may also be required  to provide a release/no objection certificate from your previous employer.

Furthermore, your employment is based on the understanding that you have provided correct information about yourself at the time of employment and the job interview, failure to do so can lead to discontinuation of service.

 

Please sign return the copy to the undersigned before 02.06.2016

 

Yours truly,

 

 

__________________

Assistant Director HR

 

I confirm having read and understood the Terms and Condition of Service as laid down in the document available with the Human Resource Department of RMI and as outlined in this letter and the letter of undertaking duly signed by me.

 

 

Employee’s Signatures: ______________________

Date: _______________

 

 

Witness 1: Name …………………………           Witness 2: Name …………….………………..

 

                  Signature……………………………                      Signature…………………….…….

                       

* Wherever required, this letter shall invalidate any other written and/or verbal agreement, deed, or any memorandum of understanding made between Rehman Medical Institute (Pvt.) Limited and/or any of its authorized representative(s) or designate(s) employed at RMI.

 

 

UNDERTAKING

I, Dr. Empolyee Name accept my appointment in the services of Rehman Medical Institute (RMI) on the terms and conditions stated in my appointment letter and those contained in the Document, Terms and Conditions of Service, available with the Human Resource Department of Rehman Medical Institute (RMI).

I hereby represent, declare, promise and pledge that the said employment is also subject to the following conditions which I will strictly follow:

 

1.   That I will observe the strictest secrecy as to the records of all the Patients of the RMI and as to all the transactions of the Institute of whatever description with its patients and that I will not divulge any of the said matters, nor the status of any of said Patients nor the nature of any interest that any person or Patient may have in the affairs of the Institute and I will not divulge any of the information of any person which I may acquire as an employee of the Institute or use any information of whatsoever kind or character which I may receive as an employee of the Institute for any purpose other than for the advancement of the interests of the employer, and that I will at no time divulge any such information to any person not entitled thereto.

 

2.   I further promise that I will honestly and faithfully serve the Institute. I shall duly and diligently perform all the duties devolving upon me while in the employment of the Institute and I will truly and faithfully account for and deliver to the Institute all monies, securities and all other property belonging to the Institute which I may from time to time receive for, from or on account of the Institute, and that upon my resigning or termination of my employment I will at once deliver to RMI all books, or for which the Institute is liable to others, which shall then be, or ought to be, in my charge or custody, and that I will in all other respects honestly and faithfully perform all my duties as an employee of the Institute.

 

3.   That I shall be bound by all the Rules and Regulations of the Institute now in force, and by all such other rules and regulations as may be hereafter passed and that I will faithfully observe and abide by the same.

 

4.   That, realizing the scope of the Institute’s activities I shall hold myself in reasonable readiness to move to whatever place of occupation the employer may desire.

 

5.   I shall serve Rehman Medical Institute according to the best of my skill and ability and observe the orders of my superiors and in all respects conform to and comply with the directions and regulations of the Institute.

 

6.   I shall conduct properly towards the Institute, the other employees and patients of RMI and otherwise behave with decorum both during office hours and at other times.

 

7.   I shall devote my whole time during office hours and use my best endeavors to promote the business and the interest of the Institute.

 

8.I shall faithfully and duly carry out, at all times during the continuance of my employment with the Institute, all proper orders and instructions of the Institute and obey and observe all the regulations applicable to the employees.

 

 

 

Employee Signature: ___________________                                                                           

 

 

 

 

9.      I shall not;

a)      Take any narcotics or similar intoxicants or engage into transactions pertaining thereto.

b)      Engage myself in any kind of unethical business whatsoever.

c)      Participate in any subversive activities.

d)      Accept any gifts or presents from any Patient or a prospective Patient of the Institute or their relatives.

e)      I will not work (part time or full time) with any other Institution or department after entering into Personal Services Contract with RMI.

 

10.  I shall faithfully and punctually account to the Institute or my immediate superior officers for all monies, drafts, securities, account books, registers, papers, vouchers and writings and goods and chattels or other property which may be received by me on behalf of or on account of the Institute.

 

11.  All newly recruited uniformed staff will have to undertake, before starting work, that Rs. 600/- will be deducted from their 1st salary as uniform security. This amount will be returned to them when they are leaving RMI, subject to the condition that they will return the uniform in reasonably good condition.

 

 

Employee Signature: ___________________                                                                           

Date: ___________________